City Commission Meeting Summary of Minutes – August 13, 2018

Summary of Minutes of the regular meeting of the City Commission held Monday, August 13, 2018, at 6:30 p.m., in the City Commission Chamber.

Received petitions and communications.

Approved the following items on the Consent Calendar:

1) Minutes of the regular meeting of the City Commission held July 23, 2018.

2) Sole-source purchase of a UniMac industrial grade gear washer/extractor unit from Universal Laundry Machinery, of Westland, MI.

3)Resolution setting fees for 4-on-4 Youth Basketball Program.

4) Resolution setting fee for Medical Marihuana Facility Application.

5) Authorize the Mayor and City Clerk to sign license agreements with CMU for the CMU    wayfinding signs placed in the City right-of way.

6) Authorize Mayor and Clerk to sign the agreement with Renaissance Public School  Academy for PEAK services for 2018-2019 academic year.

7) Purchase-buyback of three F-250 trucks from Krapohl Ford and appropriate budget amendment.

8) Authorize the Mayor to sign the contract extension with CoreSource for the next three years.

9) Warrants and Payrolls

Approved the 2018 Economic Development Action Plan as presented.

Appointed City Manager Nancy Ridley as the voting delegate representing the City of Mt.

Pleasant at the MML annual member’s meeting and appoint City Planner Jacob Kain as the alternate.

Conducted a work session on Sidewalk Snow Removal Bids/Draft Ordinance.

Adjourned at 8:11 p.m.

5 things to watch at the next City Commission meeting

Here are 5 things to watch at the June 11, 2018 City Commission meeting:

  1. Medical Marihuana Facilities Ordinances: The City Commission will consider adopting the medical marihuana facilities ordinances. These ordinances would “opt in” to the state law allowing medical marihuana facilities to operate within the City subject to certain limitations. Public hearings were held at the Planning Commission meeting on May 3, 2018, and City Commission meeting on May 29, 2018. The City Commission discussed the ordinances at a work session on June 4, 2018. To see the updated versions of the draft ordinances, click here.
  2. Zoning Ordinance Amendment: A public hearing will be held on an amendment to the zoning ordinance that adds a definition of “façade area” to the Definitions section. In conjunction with this updated definition, the proposed ordinance would also modify the facade glazing standards for the CD-3L and CD-3 character districts so it is consistent with the new definition of “façade area.” The City Commission will consider approving the amendment following the public hearing.   
  3. Painting of High Street Bridge Abutments: In September 2017, a grassroots citizens group requested the City to once again partner and serve as a governmental unit needed to contract for the painting of the High Street bridge abutments and pump house owned by the Michigan Department of Transportation (MDOT). The funds for this project have been raised and the agreement to contract for the painting is in place. To complete the final step, the City Commission will consider approving the MDOT Office of Rail resolution authorizing the Mayor and Clerk to sign the required MDOT Rail Permit and maintenance agreement for the project.
  4. Joint Water Systems Study Grant Funding: The City Commission will consider approving the resolution to formally accept grant funds awarded to the City and Charter Township of Union from the Competitive Grant Assistance Program (CGAP). The funds will support the City and Township’s Joint Water Systems Study Project.
  5. Pickens Field Scoreboards: The Mt. Pleasant Little League Organization has requested the installation of two new scoreboards to replace the old scoreboards at the upper ball diamonds at Pickens Field. Isabella Bank has committed to donating the cost to purchase the scoreboards, and Mt. Pleasant Little League will donate the cost of installation. The City Commission will consider approving the installation and authorizing City staff to update the scoreboard agreement with Mt. Pleasant Little League.

To see the full City Commission agenda and packet for June 11, 2018, click here.

Mt. Pleasant City Commission meetings are held at City Hall on the second and fourth Monday of the month at 7 p.m., and at 6:30 p.m. from May 28-September 3.

Summary of the May 29 City Commission meeting

See the video of the May 29, 2018 City Commission meeting here.

Summary of Minutes of the regular meeting of the City Commission held Tuesday, May 29, 2018, at 6:30 p.m., in the City Commission Room.

1. Introduced newly hired Paid On Call Firefighter Brad Wahr.

2. Read a proclamation recognizing Special Olympics Michigan week, May 31 – June 2.

3. Presented a Neighborhood Mini Grant to South West Association of Neighbors.

4. Presentation of the 2017 Comprehensive Annual Financial Report.

5. Received petitions and communications.

6. Approved the following items on the Consent Calendar:

  • Minutes of the special meeting of the City Commission held May 8, 2018
  • Minutes of the regular meeting of the City Commission held May 14, 2018
  • Bid of Apollo Fire Equipment Company of Romeo, MI for hydraulic rescue tools
  • Bid of Garber Contracting of Mt. Pleasant, MI for construction of the Mission Creek restroom facility and a budget amendment. In addition, advance approval for additional funds for the concession/warming area construction by Garber Contracting is approved if grants or donations are received
  • Outdoor dining application for Pure Vitality
  • Agreement with the USA Softball of Michigan for the Girls’ Fast Pitch State Tournament
  • Agreement with FAA for the PAPI light inspection and appropriate budget amendments
  • MDOT resolution authorizing a contract for continued operation and maintenance of the airport AWOS system until July 31, 2023
  • Warrants and Payrolls

7. Held a public hearing and approved the 2019-2023 Capital Improvement Plan.

8. Held a public hearing on proposed ordinance to add a new Chapter 112, entitled “Medical Marihuana Facilities” to allow certain facilities operated in accordance with state law and to add a new subsection 154.401.B.4.p. and to amend Table 154.410.A of the Mt. Pleasant Zoning Ordinances to regulate medical marihuana facilities as special uses. No action was taken by the Commission at this time.

9. Approved budget amendments for a) TIFA round planter removal; b) Additional staff
position in Public Works; and c) LDFA conceptual development design.

10. Conducted a work session discussion on barriers that exist for infill redevelopment and Economic Development action plan draft.

11. Adjourned at 9:20 p.m.

Summary of the May 14 City Commission meeting

See the video of the May 14 City Commission meeting here.

Summary of Minutes of the regular meeting of the City Commission held Monday, May 14, 2018, at 7:00 p.m., in the City Commission Room.

1. Consumers Energy Forrester gave a presentation on their upcoming line clearing program in the city.

2. Mayor Lents read and presented a proclamation recognizing “National Public Works Week–May 21-27, 2018” to City of Mt. Pleasant Public Works Director John Zang.

3. Received petitions and communications.

4. Approved the following items on the Consent Calendar:

  • Minutes of the regular meeting of the City Commission held April 23, 2018
  • Bid of Central Asphalt of Mt. Pleasant, MI for 2018 Street Overlay Project
  • Received recommendation from the Planning Commission regarding zoning ordinance amendment to Section 154.410 and new ordinance Chapter 112
  • Introduced a proposed ordinance to amend Section 154.410.B.4.s.iv of the Mt. Pleasant Zoning Ordinances to correct a scrivener’s error within the special use standards for rooming dwellings and set a public hearing for Monday, June 11, 2018 at 6:30 p.m. on same
  • Introduced a proposed ordinance to amend Article VII and Table 154.405.A of the Mt. Pleasant Zoning Ordinances to define “façade area” and to update standards for façade glazing in the CD-3L and CD-3 character districts and set a
    public hearing for Monday, June 11, 2018 at 6:30 p.m. on same
  • Warrants and Payrolls

5. Approved resolution in support of Traffic Control Order #6-2018.

6. Considered whether a public hearing to adjust the 2018 millage rate should be held. No action was taken by the Commission.

7. Endorsed the Public Participation and Engagement Strategy Plan as presented.

8. Approved the agreement and rates and fees as recommended for rental of the “GumBuster” machine and authorized the Downtown Development Director to sign the agreement on behalf of the City.

9. Made appointment to the Parks & Recreation Commission.

10. Held a work session discussion on the 2019-2023 Capital Improvement Plan.

11. Adjourned at 8:16 p.m.

5 things to watch at the next City Commission meeting

Here are five things to watch at the May 14, 2018 City Commission meeting:

  1. Consumers Energy Line Clearing Project: A presentation will be given by a Consumers Energy representative about the annual line-clearing project. Trees near and around electric lines in specified areas will be trimmed or removed to continue to provide safe, reliable electric service to customers. Residents whose properties will be impacted have been notified of the work.
  2. National Public Works Week: Mayor Allison Quast-Lents will proclaim May 21-27, 2018 as Public Works Week. Sponsored by the American Public Works Association, this nationally recognized week honors the public works professionals responsible for the planning, operation and maintenance of the water treatment and distribution, solid waste systems, public properties, city streets and other facilities.
  3. West Campus Drive Parking: The City Commission will consider approving the Traffic Control Order to restrict parking on West Campus Drive between Preston and Vernon streets. If approved, Pango metered parking (pay-by-phone technology) will be installed.
  4. 2018 Millage Rate: The City Commission will consider whether a public hearing to adjust the 2018 millage rate should be held. City staff recommend leaving the millage rate at the previously approved 16.25 total mills as there are no substantial changes in the assumptions that were made when the Operating Budget was approved. If the Commission desires to change the millage rate, a public hearing will need be to set for the regular meeting on May 9.
  5. Medical Marihuana Facilities: The Planning Commission held a public hearing earlier this month on the ordinances proposed to “opt-in” and regulate medical marihuana facilities. The City Commission will receive the recommendation from the Planning Commission resulting from the public hearing. The City Commission will hold a public hearing on the updated ordinances on Tuesday, May 29 at 6:30 p.m. The recommended changes include the following:
    • Reducing the distancing requirement from a K-12 school such that properties north of Broadway within the Central Business District would be allowed. (this is similar to the change in the distancing requirement regarding the 500 feet from CMU along the east side of Mission Street).
    • Eliminating the limits on the number of facilities allowed for processors, secure transporter and safety compliance facilities.

To see the full City Commission agenda and packet for May 14, 2018, click here.

Mt. Pleasant City Commission meetings are held at City Hall on the second and fourth Monday of the month at 7 p.m., and at 6:30 p.m. from May 28-September 3.

City Commission changes start time for summer meetings to 6:30 p.m.

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The regular meetings of the Mt. Pleasant City Commission scheduled between Memorial Day and Labor Day (May 28 – Sept. 3), will begin at 6:30 p.m. at City Hall.

The City Commission meets the second and fourth Monday of the month in the City Commission Chambers at Mt. Pleasant City Hall, 320 W. Broadway in Mt. Pleasant. Commission work sessions and special meetings are scheduled as needed.

In recognition of Memorial Day, the second meeting in May will occur Tuesday, May 29 at 6:30 p.m.

Meetings can also be viewed live on Channel 188. The meetings are rebroadcasted (for two weeks following the meeting) daily at noon, as well as Friday and Saturday at 8 p.m., or can be viewed on the MAC TV website at www.mactvnetwork.org.

5 things to watch at the next City Commission meeting

Here are five things to watch at the April 23, 2018 City Commission meeting:

  1. Greeks Clean the Streets: A proclamation will be read to recognize the Greeks Clean the Streets program. Greeks Clean the Streets is a partnership between the City of Mt. Pleasant and the Central Michigan University fraternities and sororities in which students volunteer to pick up trash in neighborhoods north of CMU’s campus several times each year. Since inception in 2012, close to 741 students have volunteered their time during 25 events to beautify and better the residential student neighborhoods by removing nearly 470 bags of trash.
  2. Citizens’ Academy 2018: Mayor Lents will present certificates to the 22 participants of the third annual Citizens’ Academy of Mt. Pleasant. Designed to engage members of the community to expand their knowledge of the structure and functions of local government, community members attended seven 2.5-hour sessions throughout February, March and April to explore the City’s day-to-day operations.
  3. Community Improvement Awards: Since 1979, the Planning Commission has presented a Community Improvement Award for a rebuilt or renovated residential and/or commercial property. These awards are a way for the Planning Commission to thank and acknowledge the property owners for investment in our community and making our neighborhoods better places to live. Properties on which construction was finalized prior to December 2017 were considered for recognition this year. Three properties were selected, and the owners of each property will be presented with awards produced by the students from the Graphic Arts program at Gratiot-Isabella Technical Education Center.
  4. Capital Improvement Plan: Assistant Finance Director Chris Saladine will give a presentation on the proposed 2019-2023 Capital Improvement Plan. See the plan here.
  5. Medical Marihuana Facilities Ordinances: Zoning and regulatory ordinances regarding the Michigan Medical Marihuana Facilities Licensing Act will be introduced and the City Commission will consider setting a public hearing for May 29, 2018.  See the draft ordinances here.

To see the full City Commission agenda and packet for April 23, 2018, click here.

Mt. Pleasant City Commission meetings are held at City Hall on the second and fourth Monday of every month. Meetings begin at 7 p.m.

Summary of the April 9 City Commission meeting

See the video of the April 9 City Commission meeting here.

Summary of Minutes of the regular meeting of the City Commission held Monday, April 9, 2018, at 7:00 p.m., in the City Commission Room.

1. Mayor Lents read and presented a proclamation recognizing the Central Michigan University Women’s Basketball Team for their accomplishments during the 2017-2018 season.

2. Received petitions and communications.

3. Approved the following items on the Consent Calendar:

  • Minutes of the regular meeting of the City Commission held March 26, 2018
  • Bid of Green Scene Landscaping of Mt. Pleasant, MI for 2018 grounds mowing
  • Bid of Countyline Power LLC of Hope, MI for the 2018 Pedestrian Lighting Project
  • Bid of Insight Pipe Contracting, LLC of Harmony, PA for sewer relinings
  • Bid of Archon Construction Co., Inc. of Addison, IL for the 2018 Manhole Rehabilitation Project
  • Receive 2019-2023 proposed Capital Improvement Plan (CIP) and set a public hearing for Tuesday, May, 29, 2018 at 7:00 p.m. on same
  • Revoke the 1976 Special Assessment Practice and Procedure Policy, the 1985 Tobacco Use Policy and the 2010 Revolving Loan Fund Policy
  • Warrants and Payrolls.

5. Authorized a contract with Fishbeck, Thompson, Carr & Huber, Inc. of Grand Rapids, MI for engineering consulting services for joint water systems study and appropriate budget amendment, contingent upon approval by the Charter Township of Union Board of Trustees.

6. Approved the Residential Alley Paving, Reconstruction and Resurfacing Policy as presented. (CC Exh. 3-2018)

7. Approved Resolution No. 5 for Special Assessment District No. 1-18.

8. Approved and conducted closed session pursuant to Section 8(h) of the Open Meetings Act for material exempt from discussion or disclosure by state or federal statute.

9. Approved changes to the purchasing policy as outlined in Item 3 to expand equipment disposal options to include any auction advertised and available to the general public.

10. Adjourned at 8:39 p.m.

 

5 things to watch at the next City Commission meeting

Here are five things to watch at the April 9 City Commission meeting:

  1. Proclamation recognizing the Central Michigan University Women’s Basketball Team: City Mayor Allison Quast-Lents will read a proclamation recognizing the accomplishments of the Central Michigan University Women’s Basketball Team. Team 50 and Coach Guevara finished their season with a 30-5 record and an NCAA Women’s Basketball Tournament run that led to the Sweet Sixteen. These achievements brought nationwide recognition to the community and Coach Guevara generated immense community spirit and pride, continuing to foster the valuable partnership between CMU and Mt. Pleasant.
  2. 2017 Annual Report: The City Commission will receive the 2017 Annual Report. See the report here.
  3. Residential Alley Paving, Reconstruction and Resurfacing Policy: The City Commission will consider approval of the Residential Alley Paving, Reconstruction and Resurfacing Policy. This policy recommends that reconstruction of all residential alleys be funded 70 percent by property owners and 30 percent from the Capital Improvement millage. The limitation is that $50,000 would be set aside annually and any alleys petitioned for reconstruction would be scheduled on a first come basis. The policy also outlines the evaluation, notification, timing and repayment terms for alleys so that all policy matters related to residential alleys are addressed in one document.
  4. Capital Improvement Plant: The City Commission will receive the 2019-2023 proposed Capital Improvement Plan (CIP) and set a public hearing for May 29, 2018.
  5. Engineering Analysis for Joint water systems study: The City Commission will consider proposals received for an engineering study that would evaluate the potential costs and opportunities related to sharing water infrastructure between the City and Charter Township of Union compared to upgrading the independent facilities.

To see the full City Commission agenda and packet for April 9, 2018, click here.

Mt. Pleasant City Commission meetings are held at City Hall on the second and fourth Monday of every month. Meetings begin at 7 p.m.

Summary of the March 26 City Commission meeting

See the video of the March 26 City Commission meeting here

Summary of Minutes of the regular meeting of the City Commission held Monday, March 26, 2018, at 7:00 p.m., in the City Commission Room. 

1. Mayor Lents read and presented a Proclamation recognizing National Barbershop Quartet Day, April 11, 2018. Four members of the local Barbershop Quartet sang.

2. City Assessor Chris Coucke gave a department presentation.

3. Received petitions and communications.

4. Approved the following items on the Consent Calendar:

  • Minutes of the regular meeting of the City Commission held March 12, 2018
  • Bid of Peerless Midwest of Ionia, MI for Well #16 rehabilitation and the appropriate budget amendment
  • Bid of Malley Construction of Mt. Pleasant, MI for 2018 local streets reconstruction project
  • Bid of Bay Landscaping of Essexville, MI for 2018 Spring Tree project
  • Recreation Budget amendments for replacement of flood damaged supplies
  • Budget amendments from the building reserve accounts to fund security upgrades to City buildings as presented
  • Resolution to accept $75,000 from the MDNR for the Island Park Amphitheater Project Recreation Passport Grant and authorize the Mayor and Clerk to sign the project agreement
  • Warrants and Payrolls

5. Held a public hearing and postponed the final decision on resolution #5 for approval of the roll and setting of payment terms for the Special Assessment District 1-18.

6. Supported TIFA/PSD Board recommendation to retain the bus shelter at the Main and Broadway Streets location.

7. Prioritized Broadway Street from Maxwell to Bradley for the pedestrian lighting project in 2018 and postponed May, Clayton and Gaylord Streets to a future year.

8. Postponed action on Item 1 to purchasing policy revisions.

9. Approved changes to the purchasing policy as outlined in Item 3 to expand equipment disposal options to include any auction advertised and available to the general public.

10. Approved submission of City requests for Saginaw Chippewa Indian Tribe two percent allocations with a summary of the Commission’s top priorities.

11. Appointments to various City Boards and commissions as recommended by the Appointments Committee.

12. The Commission conducted a work session discussion on 2019 goals.

13. Adjourned at 8:50 p.m.